Why don't my instructors show on the calendar?

Why don't my instructors show on the calendar?

If the instructor lanes on the calendar are empty, you'll see:

No instructors configured The instructor lanes can't render until you have at least one instructor on this workspace. Invite an instructor and they'll appear here automatically.

What's happening

The Day-view instructor axis draws one lane per instructor on the workspace. With none, there's nothing to draw, so the calendar shows this empty state instead of blank lanes.

How to fix it

  1. Click Invite an instructor → from the empty state, or go to your roster and invite one.
  2. Once they're on the workspace, the lanes render automatically — no refresh needed beyond reloading the calendar.

If you have instructors but they're still missing, check that you're in Day view with the axis set to Instructors or Combined — Aircraft axis only shows resource lanes. See [[scheduling-switch-calendar-views-and-filters]].

    • Related Articles

    • How do I switch calendar views and filter the schedule?

      The Schedule view (Schedule) is the calendar you book against. Here's how to get it showing what you need. Views Switch between Week, Day, Month, and List. On narrow screens the calendar forces List view. In Day view you can also switch the axis ...

    • Who can see and manage scheduling?

      Scheduling surfaces are gated by permission, not just role, so you can tune access through custom roles. The core permissions Permission Grants bookings:view See the calendar and the bookings list bookings:create Create a booking bookings:manage Full ...

    • How do I mark a booking as a no-show?

      When a student doesn't show, mark the booking so the slot and aircraft free up and the no-show lands in your reporting. Steps Open the booking's detail panel. Choose to mark it as a no-show and confirm. The booking moves to No Show. Auto-release You ...

    • What scheduling settings can I configure?

      Scheduling settings live in the school settings, under the Scheduling section (the Scheduling → Settings link redirects there). They control booking windows, approvals, check-in, recurring, and student weather limits. Booking windows and approval ...

    • How do I quick-book a slot from the calendar?

      When you're already looking at the calendar, you don't need the full wizard. Double-click the slot and HangarOS pre-fills it for you. Steps Open Schedule and switch to Day or Week view. Double-click the time slot you want. If you click inside an ...