How do I offer a waitlist slot to a student?

How do I offer a waitlist slot to a student?

Students name a preferred slot; you set the final one. Reviewing an entry lets you assign the real aircraft, instructor, and time before the student ever sees it.

Offer a slot

  1. On Waitlist, find the entry and click Review. The review panel shows the student's preferences alongside a Final assignment form.
  2. Set the final assignment:
    • Location, Aircraft, Instructor (or No instructor)
    • Date, Start, End
    • Note to student (optional)
    • Offer expires after (hours) — default 24, between 1 and 168
  3. Click Run preflight & send offer. HangarOS runs the safety pre-check against your final assignment, then sends the offer.

If preflight blocks it

If the assignment fails the safety check you'll see Cannot send offer — preflight blocked it: with the blocks. Fix them — pick a different aircraft, clear the squawk, or adjust the time — and send again.

Rejecting an entry

Click Reject, add an optional Rejection reason (optional, visible to student), and confirm with Confirm reject.

To filter the list, use the status filter: Active, Waiting, Offered, Accepted, Rejected, Expired, Cancelled, or All.

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